By accepting a quotation, the Client agrees to be bound by the following Terms and Conditions of Bailey Renewable Solutions Ltd (“BRS”).
1. Validity
1.1 Quotations shall remain valid for thirty (30) days from the date of issue unless otherwise stated in writing.
2. Client Obligations & Site Access
2.1 The Client shall provide BRS with all necessary site access, facilities, utilities, and permissions required to perform the works.
2.2 The Client shall ensure that the site is safe, suitable, and prepared in advance of the agreed start date.
2.3 The Client is responsible for obtaining all relevant permissions, consents, and approvals (including but not limited to landowner consents, planning permissions, and DNO approvals).
2.4 The Client shall provide all relevant site-specific Risk Assessments and Method Statements (RAMS) prior to commencement of works, unless otherwise agreed in writing.
2.5 BRS reserves the right to suspend or withhold works where RAMS, consents, or safe access are not provided. Any associated costs or delays shall be the responsibility of the Client.
3. Payments
3.1 Payment shall be made in accordance with the agreed schedule in writing.
3.2 Unless stated otherwise, payments will be expected fourteen (14) days after the invoice is issued. After this period, interest and charges will apply at the statutory rate unless otherwise agreed in writing.
3.3 For projects with a value exceeding five thousand pounds (£5,000), BRS reserves the right to require a non-refundable deposit equal to fifty percent (50%) of the total project value prior to commencement. A date for the work will not be issued until the deposit has been received.
3.4 Title to and ownership of all goods supplied shall remain with BRS until payment has been received in full.
4. Delays, Changes and Cancellations
4.1 Project timelines and costs may vary due to delays, cancellations, adverse weather conditions, traffic disruption, or amendments to the agreed scope of works. BRS shall not be held liable for delays arising from circumstances beyond its reasonable control.
4.2 Weather conditions, including but not limited to temperature and wind speed (particularly where works are undertaken at height, involve drone operations, or rooftop access), shall be monitored by the Lead Engineer. A dynamic risk assessment will determine whether conditions are safe for works to proceed. The decision of the Lead Engineer shall be final.
4.3 For projects of extended duration (one week or more), where forecasts indicate adverse weather conditions, the Client will be offered the option, no later than forty-eight (48) hours prior to departure, to proceed as planned or reschedule.
4.4 Where works cannot commence due to adverse weather or client cancellation, a cancellation fee of one hundred pounds (£100) per operative, per scheduled working day shall apply.
4.5 Where the team has already travelled to site and the Lead Engineer determines that conditions are unsafe to continue, the Client shall, in addition to the cancellation fee in clause 4.4, be responsible for all reasonable travel expenses and any non-refundable accommodation costs incurred.
4.6 Where works have commenced beyond two (2) hours on site and a cancellation is issued either by client or by lead engineer, full payment for the day’s work will apply.
4.7 BRS will offer the Client alternative dates for works where practicable.
4.8 Should the Client cancel the works within seven (7) calendar days of the agreed start date, a cancellation fee of one hundred pounds (£100) per operative, per scheduled working day shall apply, together with any fuel or accommodation charges incurred.
5. Variations
5.1 Any variation to the agreed scope of works requested by the Client must be confirmed in writing and may result in revised costs and timelines.
5.2 No variation shall be binding unless agreed in writing by both parties.
6. Insurance & Liability
6.1 BRS maintains Public Liability Insurance and Employers’ Liability Insurance with cover up to five million pounds (£5,000,000).
6.2 BRS’s aggregate liability under this Agreement shall not exceed the contract sum or the amount recoverable under its insurance (whichever is greater).
6.3 BRS shall not be liable for indirect or consequential losses, including (but not limited to) loss of profit, business interruption, or reduced energy generation.
6.4 BRS shall not be liable for damage to underground services or concealed structures not previously identified by the Client.
7. Health & Safety
7.1 BRS will perform all works in accordance with applicable UK Health & Safety legislation and relevant industry standards.
7.2 BRS reserves the right to stop works immediately if unsafe practices or conditions are identified. Any resulting costs or delays shall be borne by the Client.
8. Defects & Warranties
8.1 BRS will remain responsible for defects arising from its workmanship it provides for a period of three (3) months from completion of the works, unless otherwise stated in writing.
8.2 Defects attributable to Client-supplied materials, third parties, or misuse shall not be the responsibility of BRS.
8.3 Manufacturer warranties for equipment and components supplied by BRS shall apply in addition to, but separate from, BRS’s own liability.
9. Termination
9.1 Either party may terminate the Agreement by written notice in the event of material breach, insolvency, or persistent non-payment.
9.2 Upon termination, the Client shall remain liable for all works completed and costs incurred up to the date of termination.
10. Force Majeure
10.1 BRS shall not be liable for failure or delay in performance caused by circumstances beyond its reasonable control, including but not limited to extreme weather, fire, flood, pandemic, industrial disputes, or supply chain disruption.
11. Confidentiality & Data Protection
11.1 Both parties shall keep confidential all commercially sensitive information obtained in the course of the works.
11.2 BRS will process any personal data in accordance with applicable UK data protection legislation.
12. Governing Law
12.1 These Terms and Conditions shall be governed by and construed in accordance with the laws of England and Wales.
12.2 The courts of England and Wales shall have exclusive jurisdiction in respect of any dispute arising under these Terms.
